It’s not uncommon to hear hesitations from small to mid-sized businesses when they’re considering implementing GPS fleet management software. It is, however, more common that these same people are simply afraid of change, and understandably so. Often the mantra, “if it’s not broken, don’t fix it” comes to mind, but how can you grow as a business and a company without improving key aspects of your daily operations?
While we can’t help you overcome that fear of taking the leap, we can break down some of the barriers to making a decision.
1. It’s an invasion of privacy
Installing a device on your engine tracks your driver’s location, the ignition status, and battery voltage, but it’s not a tool to spy on their every movement. When your company’s brand reputation relies on the behavior of your drivers, it’s integral to be able to address aggressive driving and road safety as those issues arise.
With GPS fleet management software, you can easily monitor driving behavior so as to ensure that responsible drivers can be acknowledged, and unsafe drivers can be coached.
The software tracks your employees as they do a job, not as they go about their daily lives.
Previous methods of cell phone or handheld tracking actually monitored the physical location of your driver, whereas GPS fleet management software focuses on tracking the vehicle itself.
Instead of tracking your drivers, track the vehicles they are operating.
2. My fleet is too small
One of the great things about fleet tracking software is the ability to scale up as your fleet grows. Whether you have 5 drivers or 150 drivers, you can easily adapt your reporting, monitoring, and tracking capabilities to suit your needs.
3. It can’t be easily integrated into current systems
The functionality of this easily adaptable software is that it can be downloaded to smartphones or devices that your employees are currently using. As the application is downloaded from the iTunes or Android store and synced to your corporate profile, the only other required addition is the installation of an engine sensor. You and your fleet managers can then access your dashboard from any device the software is installed on, allowing you to keep track of your drivers while on-the-go.
You and your fleet managers can then access your dashboard from any device the software is installed on, allowing you to keep track of your drivers while on-the-go. Whether you need to import billing and finance logs, human resources information, gas pump processors, or information from your insurance company, you can properly integrate all of your current programs into one. With the new features and enhancements recently released by Fleet Complete, business owners can seamlessly integrate with QuickBooks.
4. My employees won’t like it
While this may be true initially, once you’ve clearly outlined how this makes their jobs easier and benefits the business, they’ll come around. Employees can easily get in touch with dispatch, they no longer need to fill out manual logs, and will be acknowledged for following proper procedures. Furthermore, they can also access valuable routing information, work performed, and routes driven.
5. The system will be too hard to use
The user interface is incredibly intuitive. Training is a key aspect for any software, with a simple training session, even the least tech-savvy employee will be able to navigate the portal in no time. We support our customers with weekly webinars and unlimited one-on-one training.
6. It’ll take too long to deploy
The requirements to get your fleet management system up and running is the simple installation of a piece of hardware. This usually includes a GPS receiver installed in each vehicle, followed by software operating on your office PC, tablet, or smartphone.
While applications requiring driver input are easily installed on either personal devices that are connected to the receiver, the most basic of tracking software is a quick and easy install on the vehicle or asset to be tracked. Once the sensors are installed, you’re ready to start tracking!
7. I’m doing just fine right now without it
So you have a successful operation, your employees are satisfied with their work, and your customers are happy with their orders, but how are you growing? Acknowledging and working to improve key business factors such as fuel waste, operations, and dispatch efficiency can help your business come out on top of your competitors.
In the US, operations managers also have to worry about the FMCSA’s new requirement of ELD for hours of service recording by December 2017. Transport Canada have confirmed it will implement new safety regulations in two years that are aligned with the U.S. efforts to tackle fatigue among truck and bus drivers.
8. It’s expensive
We understand your hesitations about investing in a new system for your business, you will easily recoup this investment based on money saving down the line.
Fleet management software is built to help you acknowledge operational inefficiencies so that you can save money. Through a GPS software and vehicle tracking, you can reduce fuel costs by monitoring driving habits, reduce excess overtime and engine idling, as well as take control of routing and side trips.
Fleet management software, along with vehicle tracking devices can help you decrease your fuel costs by at least 10%, and vehicle maintenance alerts can ensure that the operational efficiency of your vehicles is increased by an average of 19%.
At Fleet Complete, we believe in education in order to better inform and assist our customers with business growth. By taking hold of the large quantities of data available to your business through vehicle tracking systems, you can start focusing on making better business decisions. If you’re curious about the changes you can make, get in touch with our Sales Account Managers today.